Skip to main content
Research Responsibilities and Compliance

Common Disclosure Scenarios

If you... You should... Examples and Guidance
are paid to consult with an outside organization... ...obtain approval using the Faculty Paid External Consulting Form or the Staff External Work Request Form and disclose on your eCOI. Example: Serving on a company’s Scientific Advisory Board or providing expert testimony
are traveling and someone other than Ohio State pays for your travel or reimburses you personally ... ...disclose it on your eCOI. Example: A company paid for my flights and hotel to attend a conference Don’t disclose travel that Ohio State paid for.
receive a gift, employee salary, royalties from licensed technologies from a previous institution or a different personal payment from an outside organization... ...disclose it on your eCOI. Don’t disclose gifts, employment or other payments unrelated and dissimilar to your Ohio State job. For example, if you work as a university IT manager and you also work as a sales clerk at a bicycle shop, don’t disclose this.
are an investor or stockholder in a company (even if the company isn’t worth anything)... ...disclose it on your eCOI. Don’t disclose mutual funds or retirement accounts where you do not directly control the investment decisions. You don’t need to monitor and disclose daily fluctuations in the value of stock.
are doing research outside of Ohio State (that is not administered by OSU’s Office of Sponsored Programs)... ...disclose it on your eCOI. Example: Receiving a grant to do research outside Ohio State; or serving as investigator, key personnel or consultant for research projects outside Ohio State.
are an Officer, Director, Board Member or make decisions for an outside organization... ...disclose it on your eCOI. Example: Serving as Chief Technical Officer for a start-up company
are affiliated with a foreign entity or hold an appointment with one... ...disclose it on your eCOI. Example: Participating in a foreign talent program, having an adjunct, honorary, visiting or other titles with a foreign organization.
have research support from a foreign entity... ...disclose it on your eCOI. Example: Receiving support outside of Ohio State from foreign governments, foreign academic institutions or other foreign organizations, including laboratory space, funding (awards, gifts, grants, stipends) or in-kind support.
hold a financial interest in an outside organization that is seeking to do or doing business with Ohio State... ...disclose it on your eCOI. Example: Consulting with Nike, Cardinal Health or a local construction company that does work for Ohio State. Don’t disclose if your interest is limited to holding less than five percent of the company’s stock or equity.
hold a fiduciary interest in an outside organization that is seeking to do or doing business with Ohio State... ...disclose it on your eCOI. Example: Serving as an unpaid Board member for a non-profit organization that receives university funding.
receive travel expenses from an outside organization that is seeking to do or doing business with Ohio State... ...disclose it on your eCOI. Example: receiving travel expenses from a university vendor.
receive an expensive gift from an outside organization that is seeking to do or doing business with Ohio State... ...disclose it on your eCOI. Example: Receiving a meal at an expensive restaurant (more than $25) or tickets to a concert from a vendor.
have a family member who participates in any of these Common Scenarios... ...disclose it on your eCOI. Disclose Outside Activities of immediate family members as you disclose your own activities.