Common Disclosure Scenarios | Ohio State Office of Research

Report unethical or otherwise inappropriate activity or behavior at Ohio State

If you...	You should...	Examples and Guidance
are paid to consult with an outside organization...	...disclose it on your Disclosure Form.	Example: Serving on a company’s Scientific Advisory Board or providing expert testimony.
are traveling and someone other than Ohio State pays for your travel or reimburses you personally...	...disclose it on your Disclosure Form.	Example: A company paid for my flights and hotel to attend a conference Don’t disclose travel that Ohio State paid for.
receive a gift, employee salary, royalties from licensed technologies from a previous institution or a different personal payment from an outside organization...	...disclose it on your Disclosure Form.	Don’t disclose gifts, employment or other payments unrelated and dissimilar to your Ohio State job. For example, if you work as a university IT manager and you also work as a sales clerk at a bicycle shop, don’t disclose this.
are an investor or stockholder in a company (even if the company isn’t worth anything)...	...disclose it on your Disclosure Form.	Don’t disclose mutual funds or retirement accounts where you do not directly control the investment decisions. You don’t need to monitor and disclose daily fluctuations in the value of stock.
are doing research outside of Ohio State (that is not administered by the Office of Sponsored Programs)...	...disclose it on your Disclosure Form.	Example: Receiving a grant to do research outside Ohio State; or serving as investigator, key personnel or consultant for research projects outside Ohio State.
serve as National PI of a clinical trial in your personal capacity…	...disclose it on your Disclosure Form.	Example: A company pays you personally (i.e., not through Ohio State) to serve as National PI of a clinical trial.
are an Officer, Director, Board Member or make decisions for an outside organization...	...disclose it on your Disclosure Form.	Example: Serving as Chief Technical Officer for a start-up company.
are affiliated with a foreign entity or hold an appointment with one...	...disclose it on your Disclosure Form.	Example: Participating in a foreign talent program, having an adjunct, honorary, visiting or other titles with a foreign organization.
have research support from a foreign entity...	...disclose it on your Disclosure Form.	Example: Receiving support outside of Ohio State from foreign governments, foreign academic institutions or other foreign organizations, including laboratory space, funding (awards, gifts, grants, stipends) or in-kind support.
hold a financial interest in an outside organization that is seeking to do or doing business with Ohio State...	...disclose it on your Disclosure Form.	Example: Consulting with Nike, Cardinal Health or a local construction company that does work for Ohio State. Don’t disclose if your interest is limited to holding less than five percent of the company’s stock or equity.
hold a fiduciary interest in an outside organization that is seeking to do or doing business with Ohio State...	...disclose it on your Disclosure Form.	Example: Serving as an unpaid Board member for a non-profit organization that receives university funding.
receive travel expenses from an outside organization that is seeking to do or doing business with Ohio State...	...disclose it on your Disclosure Form.	Example: receiving travel expenses from a university vendor.
receive an expensive gift from an outside organization that is seeking to do or doing business with Ohio State...	...disclose it on your Disclosure Form.	Example: Receiving a meal at an expensive restaurant (more than $25) or tickets to a concert from a vendor.
have a family member who participates in any of these Common Scenarios...	...disclose it on your Disclosure Form.	Disclose activities of immediate family members as you disclose your own activities.

Tips for Disclosing

What Not to Disclose