Working with Federal Agencies

Disclosing Activities to DOE

Biosketch

The biosketch is used to provide information to evaluate the PI’s potential for leadership with the scientific community. Examples of areas of interest are invited and/or public lectures, awards received, scientific program committees, conference or workshop organization, professional society activities, special international or industrial partnerships, reviewing or editing editorship activities, or other scientific leadership experiences.

What to Disclose

  • education and training
  • research and professional experience
  • list of ten publications most closely related to the proposed project
  • synergistic activities

When to Disclose

Biosketch information is required at the time of proposal. Updates to the information may be requested as part of interim reports or when significant changes occur. Refer to the award funding notice and award terms for specific requirements.

Current and Pending Support

What to Disclose

PIs and senior/key personnel must disclose:

  • all sponsored activities, awards, and appointments, whether paid or unpaid; provided as a gift with terms or conditions or provided as a gift without terms or conditions; full-time, part-time, or voluntary; faculty, visiting, adjunct, or honorary; cash or in-kind; foreign or domestic; governmental or private sector; directly supporting the individual’s research or indirectly supporting the individual by supporting students, research staff, space, equipment, or other research expenses
  • involvement in foreign government-sponsored talent recruitment programs
  • all foreign and domestic resources made available, or expected to be made available, to an individual in support of the individual’s R&D efforts, whether made available through Ohio State or directly to the individual, and whether or not the resource has monetary value
  • in-kind contributions requiring a commitment of time and directly supporting the individual’s R&D efforts, such as the provision of office or laboratory space, equipment, supplies, employees, or students
  • resources or financial support from all foreign and domestic entities, including but not limited to, gifts provided with terms and conditions, financial support for laboratory personnel, and participation of student and visiting researchers supported by other sources of funding

Specific information that must be provided for each activity includes:

  • the sponsor of the activity or source of the funding
  • the award or other identifying number
  • the title of the award or activity. If the title of the award or activity is not descriptive, add a brief description of the research being performed that would identify any overlaps or synergies with the proposed research
  • the total cost or value of the award or activity, including direct and indirect costs and cost share. For pending proposals, provide the total amount of requested funding
  • the award period (start date – end date)
  • the person-months of effort per year being dedicated to the award or activity

Details and/or supporting documentation of any obligations, contractual or otherwise of any source of support must be provided on request, including certified translations of any document.

Current and pending support must be signed, dated and certified to indicate it is true, complete, and accurate.

When to Disclose

Current and pending support is submitted at the time of application. Notifications of changes to current and pending support must be provided within 30 days of the change, or consistent with the program office instructions.

Any new PIs or other senior/key personnel must submit current and pending support disclosures within 30 days of joining the project team, or consistent with program office instructions.

FGTRP Certification

In certain circumstances, DOE requires the university to notify DOE of any project personnel who are active in a “foreign government talent recruitment program” (FGTRP) sponsored by a foreign country of risk. When necessary, Ohio State will request that personnel participating in DOE awards complete the DOE FGTRP Certification form and submit it to the Office of Sponsored Programs.

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