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Research Responsibilities and Compliance

Animal Ordering or Imports

Ordering

An active Institutional Animal Care and Use Committee (IACUC) approved protocol is required to order animals. Following approval of a protocol, animals may be ordered from commercial sources or imported from other universities. Once animals are obtained, they can only be used for procedures or experiments related to the specific protocol number under which they were ordered. All animal orders from a vendor or imports from another university must be placed through e-Protocol if they will be housed in the University Laboratory Animal Resources (ULAR) facilities. In addition, the large animal procurement specialist must be involved in all large animal orders housed in ULAR facilities The specialist serves as the liaison between the research team, the animal vendor, and the ULAR vivarium team. Such coordination is needed to ensure animal availability, biosecurity, and housing space to meet the needs of the research model.

Submission and Delivery for ULAR Housing

  • Once the order request is complete, click “submit request” to forward for fiscal approval. (Note that you MUST select your department fiscal approver in order to prevent delays in processing).
  • After fiscal approval, the request is forwarded for vivarium approval and then goes to purchasing/procurement.
    • Automated emails are generated to the contact person listed in the order request as the order progresses through each step. In addition, an automated email will be sent when animals are received into their housing location.
  • Animal delivery details are available at the animal facility where the animals are expected to be housed. Deliveries from approved commercial vendors go directly into the housing facility.
  • Submit orders at least a week ahead of time to allow for processing.
  • Vendor delivery schedule:

Receiving Animals in ULAR Facilities from Non-commercial Sources

  • After submission of the order request in eProtocol, the animaltransport@osu.edu will contact the sending institution to obtain health information on the animals to be obtained.  
  • For new faculty, the IACUC has a holding protocol which can be used to order animals into quarantine while awaiting review/approval of their own IACUC protocol. Contact animaltransport@osu.edu for requests to utilize the holding protocol.
  • Animals ordered from non-commercial vendors will be quarantined in a secure facility for approximately 3-6 weeks and undergo testing for designated pathogens. 
  • During quarantine, rodents can be set up in breeding groups in coordination with ULAR Quarantine staff.  
  • Once cleared from quarantine, animals are transferred to one of the standard ULAR housing locations based on the identified health status, space availability, and research needs.