As the Academic Winter Recess approaches, researchers should begin to think about impacts to your work with limited campus operations.
Proposal submission and Sponsored Programs
To best assist researchers in proposal submission with the upcoming, Sponsored Programs has set the following dates and deadlines, in accordance with the Proposal Submission Timeline Requirements, for proposals due between December 23 and January 1.
- Tuesday, Dec. 8: Notification/intake form
- Wednesday, Dec. 9: New agreements to be reviewed before closure (negotiations are dependent on changes required, and finalization before year end is not guaranteed)
- Wednesday, Dec. 16: Final budget due
- Friday, Dec. 18: Full proposal due
Any additional items requiring completion before year-end, including signatures on finalized agreements or new awards or amendments to be processed in Workday, must be provided to Sponsored Programs no later than Wednesday, December 16. Requests should contain all relevant information to avoid delays that could prevent processing before the recess.
Sponsored Programs staff will be available for consideration of limited submission exceptions during the university business days of December 21 to 23. For more information, reach out to your sponsored program officer.
Purchasing
Researchers should plan ahead for any purchasing-related needs prior to the following university deadlines before the Winter Academic Recess.
- Friday, Dec. 4: Accounts Payable, including invoices, match exceptions and supplier set-up
- Friday, Dec. 11: Procurement, including requisitions and agreements
Central Receiving, Stores, Mail Services, MBSC, Chemistry Store and Surplus will be closed during the academic recess and holidays. Plan in advance to ensure all required products and services are ordered, processed and delivered by December 23.
Contact the Grants Shared Services Center (GSSC) with any time-sensitive needs, to obtain an OSP PCards or to review existing OSP PCard limits to ensure they are adequate to meet any needs during this time. The GSSC can be reached at 614-292-6871 or OR-GSSC-General@osu.edu.
Facilities
When winter break starts, please remember to mitigate risks within workspaces to protect research assets while away for extended periods. Protecting university assets and research is a collective responsibility, and attention to these measures is highly appreciated.
Facilities Operations and Development (FOD) will continue to staff campus facilities and conduct building rounds throughout the break; however, researchers are encouraged to develop plans to periodically check on offices, labs and research, ensure coverage for essential employees and identify any vulnerabilities in advance. Please also review office and lab communication plans and make updates in advance.
For any facility-related questions, please reach out to the FOD zone leader or building coordinator in advance of break. As always, if any building issues need immediate attention, please call Service2Facilities at 614-292-HELP (4357), which will ensure a prompt response.