FAQs

Appointment/Salary

  • Recipients of the award need to be appointed as Postdoctoral Researchers with a yearly minimum salary of $50,000, benefits at the current A&P rate, and a direct grant to support research costs of $5,000. The Office of Postdoctoral Affairs (OPA) will provide $46,600 each year of the award with the remainder of the funding provided by the home college of the department, the department, and/or the faculty mentor.
  • Tenure for 2020-2021 is for one year that needs to start between July 1, 2020 and January 1, 2021. A progress report is due to the OPA at the 11 months after the hire date (a form for this report will be sent to awardees) to receive the second year of funding. The faculty mentor must commit to serve as a reviewer for the PPSP 2021 competition in order to receive the second year of funding. 

PPSP Programing

  • Trainees – All awardees must participate in PPSP support and community building activities which are aimed at enhancing their training and increase career success. This will include meetings with OPA staff, professional development workshops, social events, an exit interview, etc. In addition awardees will need to enroll in the Postdoctoral Professional Development Program Certification.
  • Mentors – Faculty mentors of the awardees will need to attend a PPSP orientation meeting on a date to be decided based on everyone’s availability. To go over some of the details of the program and to have an opportunity to answer faculty questions and provide feedback on the process moving forward. The faculty mentor must also commit to serve as a reviewer for the PPSP 2021 competition.
  • Grant – The $5000 grant can be used for travel to professional conferences, research related travel, materials and supplies, books, courses or workshops related to research. Purchase of computers with these funds must be approved by the PPSP administration. Computers, tablets or equipment will need to be tagged as university property.

Questions regarding your award may be directed to OSUpostdocs@osu.edu.

After the OPA sends out award notices and it is notified that the awardee accepted the position, the nominating faculty will need to provide the information in this form.

A formal offer letter needs to be sent to the awardee using this template. Please copy our office when sending the offer (osupostdocs@osu.edu)

The PPSP funding is for two years as long as conditions are met. The OPA will coordinate the transfer of funds to the awardee’s hiring unit. The OPA’s Fiscal Officer, Matt Yoder will be contacting the hiring unit’s fiscal officer to provide a project number for the chartfield assigned to the awardee’s appointment.

These awardees need to be appointed as postdoctoral researchers (job code 6504) by the hiring unit. Neither the OPA nor the OR will be processing the trainee’s employee appointment set-up within the Human Resources System. We recommend connecting with your departments Human Resources contact to help process the new appointment information specific to your department’s employment process and procedures.  

The OPA will transfer $41,600 to be used towards the awardee’s salary and benefits, and provide them with a $5000 grant. Details on what this can be spent on is in the attached award conditions. A copy of the transfer will be provided to the department by the OR fiscal officer.

  • August 12, 2019: General call for nominations released
  • November 1, 2019: Form of Intent due
  • December 2, 2019: Nominations due
  • December 16 – January 27: Nomination review period
  • February 3, 2020: First round of award notifications. If declinations are received additional offers will be made.
  • Late-February, 2020: Final announcement of winners (tentative date; this will depend on how many offers are needed and the response time from the applicants).
  • Award begins no later than January 1, 2021

The second year is not mandatory if the awardee secures permanent employment during the first year, such as a tenure-track faculty position. However, the commitment to fund must be of at least two years (the PPSP will only cover 2 years) and the awardees should not be under pressure to end their appointment after one year.

Eligible individuals may be nominated by a faculty mentor/advisor. Please consider the award criteria and nomination process before determining the nominee for the program.

The nominating faculty member is responsible for submitting the nomination form. The candidate and the nominating faculty member should work together to complete the form. This is particularly important for the mentoring plan. The IDP generated by the candidate should help the candidate inform the nominating faculty member to create an appropriate mentoring plan.
Send letters of recommendation directly to the faculty member nominating the candidate, as these letters must be submitted with the complete nomination package in a PDF file. Do not send them to the Office of Postdoctoral Affairs.
No. The letters should come from people who know the candidate – either people at Ohio State or other institutions. The best letters are those that speak about the candidate’s professional skills, both cognitive and non-cognitive, and the candidate’s potential as a future scholar in their field.

Because current mentors in the PPSP serve on the review committee, they are not eligible to submit a nomination for the following cycle. They would be eligible to nominate a new candidate two years after because they would no longer be serving on the review panel. Their current fellow would complete the program before a new fellow would start their fellowship.

Yes, as long as the eligibility criteria are met.

We are aware that in the arts, humanities and some social sciences, postdoctoral training is relatively new. For these disciplines, the nominating faculty would need to have graduated ten or more doctoral/MFA students. They should provide a list of terminal degree mentees in the form provided. If they have mentored less than ten individuals, faculty need to have received formal mentoring training from an entity in their field or related discipline and have a co-mentor who has the experience as outlined above. The training has to occur prior to the nomination deadline and proof of completion needs to be submitted with the nomination package.

This refers to when and how you will develop the basis of your own research program.
The award and appointment are contingent upon the nominee obtaining the appropriate visa. The PPSP timeline allows sufficient time for processing J-1 visas. The PPSP or the Office of Postdoctoral Affairs do not cover the cost of fees associated with obtaining a visa.

Nominees must:

  • Obtained a PhD or other appropriate terminal degree in 2017 or later from an accredited university before the start of postdoctoral training.
  • Be able to begin their postdoctoral position no later than January 1, 2021.
  • Complete an individual development plan (IDP). Suggested resources: STEM fields and/or Humanities and social science fields. Note, the IDP is necessary for the mentoring plan but will not be submitted with the nomination.
  • Ohio State graduate students are eligible but preference will be given to external candidates.

Note: Nominees who are currently working at Ohio State as postdoctoral scholars must have been hired after November 1, 2018. 

Nominating faculty must:

  • Be an Ohio State tenure-track faculty member.
  • Nominate only one person.
  • Decision tree graph (attached) and /or
    • Faculty in fields with a tradition of postdoctoral training: Have trained at least five postdoctoral scholars. If the nominating faculty member does not have the required postdoctoral training experience, they can apply if they have received formal mentoring training from a professional society, National Research Mentoring Network or similar entity (proof of training is required and needs to be submitted with the nomination package) and have a co-mentor who has mentored at least five postdoctoral scholars.
    • Faculty in fields for which postdoctoral training is new: Have trained at least ten doctoral/MFA students. They should provide a list of terminal degree mentees in the form provided for postdoctoral training experience. If the nominating faculty member does not have the required doctoral/MFA training experience, they need to have received formal mentoring training from an entity in their field or related discipline and have a co-mentor who has the experience as outlined above and have a co-mentor who has mentored at least ten doctoral/MFA students.
  • Not be the candidate’s PhD or terminal degree advisor.
  • Submit a mentoring plan based on the candidate’s individual development plan (IDP). Do not submit the IDP.
  • Attend an orientation session to learn more about the PPSP program and the review criteria for the year two renewal.
  • Participate in future PPSP review efforts.
Yes, faculty can nominate both incoming postdocs and postdocs already at Ohio State. Note that candidates already employed at Ohio State must have been hired after November 1, 2018.
International candidates can be nominated. The award is contingent upon obtaining the appropriate visa to be able to be hired by the department or unit. Our timeline allows J-1 visa processing.

The co-mentor does not have research/scholarship advising responsibilities, although this is not forbidden either. Thus, it is not necessary for the co-mentor to be in exactly the same area of research. The main role for the co-mentor is to help the postdoc optimize their training experience, to assist with socialization into the disciplinary culture, and to help the postdoc with their job search by providing advice and networking opportunities as well as making them aware of opportunities they may be aware of that are suitable for the postdoc.

Yes, the co-mentor is not forbidden from nominating a candidate themselves.

The OPA offers mentoring training but our last session before the PPSP nomination deadline is typically in September. Proof of the training will need to be uploaded to the nomination form by December 2, 2019. An alternate option for those who have not gotten training on time is an online training available here: https://www.ctsi.umn.edu/education-and-training/mentoring/mentor-training. This training was created with the STEM fields in mind, but we find that most of it is applicable to any discipline. Optimizing the Practice of Mentoring 101 would be the module we recommend. Participants should receive a certificate at the end that can be uploaded to the nomination form later.

Awardees must be appointed as postdoctoral researchers with a minimum salary of $50,000 per year and an F&A benefit rate (32.3% for FY20).

Each year:

  • The Office of the President (OTP) will provide $41,600 to be used towards the salary and benefits and program support of $5,000 per year, per scholar.
  • The sponsor college must guarantee the remaining amount ($24,550) to cover salary and benefits.
  • The funds can be provided by the faculty mentor, department, and/or college.

Please make sure to discuss with your college liaison the funding plan before submitting the form of intent.

PPSP awardees are appointed as postdoctoral researchers, which is considered an A&P term position. The FY19 benefits composite rate for these positions is 33.2%. Note that this rate will change slightly for FY20 (projected to be 32.3%).

Faculty reviewers will evaluate the nominees based on the following criteria:

  • Evidence of high ability for scholarship and/or research as reflected by their scholarly record. Interdisciplinary areas of scholarship/research are preferred.
  • Proven track record for obtaining external and internal funding.
  • Well-articulated career goals consistent with a research/scholarship career.
  • Evidence of leadership, initiative and mentoring skills.
  • Capacity to network effectively (measured by the extent and quality of their professional network).
  • Solid understanding of the diversity, equity and inclusion issues within their own discipline and across the U.S. Experience with and commitment to diversity and inclusion programs is highly valued. Familiarity with Ohio State’s discipline-related programs and initiatives in this area is a plus.
  • Strong letters of recommendation.

Preference will be given to external nominees and nominees with less than two years of postdoctoral experience.

Faculty reviewers will evaluate the mentoring environment based on the following criteria

  • Evidence of prior successful postdoctoral mentoring (measured by the outcomes of previous postdoctoral trainees).
  • Mentoring philosophy consistent with research on good mentoring practices.
  • Verification of ethical standards for conducting research beyond responsible conduct of research training.
  • Evidence that the nominee will be provided with sufficient opportunities to acquire the skills necessary to become an expert in an agreed upon area.
  • Confirmation that the nominee will be provided with required guidance and mentoring.
  • Clear understanding of the need for a mentoring network for the nominee that includes faculty, peers and staff on and off campus.
  • Support for professional development in areas such as writing, communication, mentoring, time management, etc.

Teaching or clinical work is not required, but it is allowed if this is a priority in the postdoc’s IDP and mentoring plan.